MINUTES OF MEETING ANABELLE ISLAND ANABELLE ISLANDCOMMUNITY DEVELOPMENT DISTRICT COMMUNITY DEVELOPMENT DISTRICT regularmeeting ofthe BoardofSupervisors of theAnabelleIslandCommunityDevelopment District was held Wednesday, May 21, 2025at2:00p.m.at Oakleaf PlantationAmenity Center, 845 Oakleaf Plantation Parkway, Orange Park, Florida. The regular meeting of the Board of Supervisors of the Anabelle Island Community Development District was held Wednesday, May 21, 2025 at 2:00 p.m. at Oakleaf Plantation Amenity Center, 845 Oakleaf Plantation Parkway, Orange Park, Florida. ChairmanDarren GowensVice ChairmanRose BockSupervisor Present and constituting a quorum: District Manager, GMS District Counsel, KilinskiVan Wyk GMS James Summerset Chairman GMS Darren Gowens Vice Chairman Roll Call Rose Bock Supervisor called the meeting to orderat 2:00p.m.ThreeBoard members werein attendanceconstituting aquorum. ORDER OF BUSINESSAudience Comments opened the publiccomment period foragendaitems only.Shenoted therearecopies of the agendaavailable on the table. Also present were: Jason Mitchell)commented on holiday lighting and why could they not haveasurvey completed to gain public inputand the concern with the costs.Ms. Giles noted there is not an increasein the budget. It was noted the residents wanted morelighting. Discussion ensued on spend limits, community input, board member decisions, and budget limits. Darryl Greene)commented on having aselect few peopleto haveaproposal toconsider. Heasked forclarification on theprocessof proposals and community input. Ms. Giles commented that Florida law does not have a requirement for a survey for input on decisions. Discussion ensued on how to gain community input, spending, budget process, and email input. Resident (Julie Wagner) asked about budget increases and the impact on residents. Ms. Giles explained the costs to residents stays the same, the residents’ assessments do not change. She explained the number of 369 lots on roll, the developer contributions, high water mark, budget process to not increase once approval is made, budget total can be lowered, holiday decorations costs in the budget, residents wanting more Christmas lights costs, and the proposal process. , 2025AnabelleIslandCDD Resident commented on CDD Section 464 - section on declaration on golf carts. Confusion on this was if it was for HOA or CDD. Discussion ensued on being a golf cart community and the procedural steps, the costs to do this, suspension of amenities, study of infrastructure, and possibility of making changes on this topic. Ms. Giles feels it may not be a CDD matter, and she asked for the resident to share the documents with the staff and board. that Floridalawdoesnot havea requirement forasurveyfor inputon decisions. Discussion ensued on how to gain community input, spending, budget process, and email input. Resident commented on dump truck concerns on destroying the road and will CDD be required them to be fixed. It was noted the inspections must be done to determine how to proceed on the damage. JulieWagner)asked about budget increases and the impact onresidents.Ms. Giles explained the coststo residents stays the same, the residents’ assessments do not change. Sheexplained thenumber of 369lots on roll, thedevelopercontributions, high watermark,budget process to not increaseonceapproval is made, budget total can belowered, holiday decorationscosts in the budget, residents wanting more Christmas lights costs, and the proposal process. Another comment on the capacity of damage for repair to be done. -section on declaration on golf carts. Confusionon this was if itwas for HOAor CDD.Discussion ensued on being agolf cart community and theprocedural steps, the coststo do this, suspension of amenities, studyof infrastructure, and possibility of making changes on this topic.Ms. Giles feels itmaynot beaCDDmatter, and sheasked for the resident to share the documents with the staff and board. berequiredthem to be fixed. It was noted the inspections must be done to determine how to proceedon the damage. THIRD ORDER OF BUSINESS Consideration of Minutes of the April 16, 2025 Meeting Ms. Giles presented the minutes from the April 16, 2025 meeting and asked for any comments, corrections, or changes. The Board had no changes to the minutes. ORDER OF BUSINESSConsiderationof Minutes of theApril16, 2025Meeting presented theminutes from theApril16, 2025meetingand asked for anycomments, corrections, or changes. The Board had no changes to the minutes. On MOTION by Mr. Gowens, seconded by Ms. Bock, with all in favor, the Minutes of the April 16, 2025, Meeting were approved. Mr.Gowens,seconded by Ms.Bock,with allin favor,the Minutes of theApril16, 2025,Meetingwereapproved. AcceptanceofFiscal Year2024FinancialAudit FOURTH ORDER OF BUSINESS Acceptance of Fiscal Year 2024 Financial Audit reviewed the financial auditforFiscal Year 2024 to includethe requirement of an annual audit.Sheadded this auditis from Grau & Associates forthe fiscal year ending in 2024. Shereviewed the letters on opinions of the District’s status of financial responsibility.Sheaddedthe letterstated the internalcontrol over financialreporting no deficiencies found. Shenoted the Ms. Giles reviewed the financial audit for Fiscal Year 2024 to include the requirement of an annual audit. She added this audit is from Grau & Associates for the fiscal year ending in 2024. She reviewed the letters on opinions of the District’s status of financial responsibility. She added the letter stated the internal control over financial reporting no deficiencies found. She noted the compliance letter which states the district was compliant with all sections. She added this is a clean audit. , 2025AnabelleIslandCDD On MOTION by Ms. Bock, seconded by Mr. Summerset, with all in favor, Accepting the Fiscal Year 2024 Financial Audit was approved. Sheadded this is aclean audit. Ms.Bock, seconded by Mr. Summerset, with all in favor, Accepting theFiscal Year 2024 Financial Auditwas approved. FIFTH ORDER OF BUSINESS Consideration of Resolution 2025-05, Approving the Proposed Budget for Fiscal Year 2026 (Under Separate Cover) and Setting a Public Hearing Date for Adoption (August 20, 2025) Considerationof Resolution2025-05, Approving theProposedBudget forFiscalYear2026 (UnderSeparateCover)andSetting a PublicHearing DateforAdoption (August 20, 2025) Ms. Giles stated this item is for approval of the proposed budget for Fiscal Year 2026. It was noted there is no assessment increase for this year’s budget. She provided an overview of the sections of the budgets. This included the 369 lots on the roll, the developer contributions reduced due to district not needing as much, actuals show money, interest income, all line items on field operations, amenities, landscape, pond maintenance, narrative, proposal from insurance company, amortization schedule, and assessments staying the same and there will be no increase for residents. She reminded the Board this will be adopted at the August 20, 2025 meeting. statedthis item is forapproval of theproposed budget forFiscal Year 2026.It was noted there is no assessment increasefor this year’s budget. She provided an overview of thesections of thebudgets. This included the 369lots on the roll, thedevelopercontributions reduceddueto district not needing as much, actuals show money, interest income, alllineitems on fieldoperations, amenities, landscape, pond maintenance, narrative, proposal from insurancecompany, amortization schedule, and assessments staying the same and therewill beno increaseforresidents.She reminded the Board this will be adopted at theAugust 20, 2025 meeting. The public hearing will be set for August 20, 2025. e public hearingwillbe set for August 20, 2025. Ms. Bock, seconded by Mr. Summerset, with all in favor, Resolution 2025-05, Approving the Proposed Budget forFiscal Year2026 and Setting aPublicHearing DateforAdoption forAugust 20, 2025 was approved. On MOTION by Ms. Bock, seconded by Mr. Summerset, with all in favor, Resolution 2025-05, Approving the Proposed Budget for Fiscal Year 2026 and Setting a Public Hearing Date for Adoption for August 20, 2025 was approved. Consideration of Proposals SIXTH ORDER OF BUSINESS Consideration of Proposals A. Holiday Lighting vendors werereviewed andthey wanted to seeif the board wanted to pay for an increasein thesecosts.It was noted theselights would beupforascheduled time forholidays. It was noted the year-roundlighting is available and could beused for different holidays. Mr. Soriano reviewed theoptions forlighting, possibility ofcosts, buyinglights, installationof lights, and the schedule oflighting. Ms. Giles noted this item is concerning the holiday lighting. The proposals from different vendors were reviewed and they wanted to see if the board wanted to pay for an increase in these costs. It was noted these lights would be up for a scheduled time for holidays. It was noted the year-round lighting is available and could be used for different holidays. Mr. Soriano reviewed the options for lighting, possibility of costs, buying lights, installation of lights, and the schedule of lighting. Board asked about posting the proposals on website to get feedback from community. After discussion this item was tabled, and an email blast will be sent to the community. , 2025AnabelleIslandCDD B. Pest Management Termite Service Afterdiscussion this item was tabled,and an email blast will be sent to the community. Ms. Giles stated this proposal for pest management termite service for the initial treatment is for $575 and the annual renewal cost is for $175. Mr. Oca noted the termite treatment was not done last year. On MOTION by Mr. Gowens, seconded by Mr. Summerset, with all in favor, the Proposal for Pest Management Termite Services, was approved. this proposal forpest managementtermiteserviceforthe initial treatment is for$575 and the annualrenewalcost is for$175.Mr. Ocanoted the termite treatment was not done last year. Mr.Gowens, seconded byMr. Summerset, with allin favor,the Proposalfor Pest ManagementTermite Services,wasapproved. SIXTH ORDER OF BUSINESS Staff Reports THORDER OF BUSINESSStaff Reports A. Attorney Mr. Loy reminded the board on the filing of Form 1 by July 1st and provided an update legislative information. reminded the board on the filingof Form 1 byJuly 1He stated the Board requested information as it related to a resident’s request to purchase Tract 89. He noted nothing prohibits the board from selling this and there is no restriction on the plat. He added this could be setting a precedent. Mr. Loy had spoken with the engineer who had added concerns about drainage, improvements, and it was noted the engineer needs to investigate before selling. He added an appraisal will need to be done prior to this. He added there may be a public notice required. Mr. Gowens asked what an appraisal would costs. Mr. Loy would investigate. Mr. Summerset suggested having a workshop prior to moving forward. provided an update legislative information. Ms. Giles explained the process of having a workshop and the notice that is required or the option to table this topic until next month. Discussion ensued on precedent, drainage issue, an easement, possible mitigation issues and other possibilities. Ms. Bock asked about the workshop and developing a plan. The Board made the decision to table this topic until next month. Board requested information as itrelated to aresident’srequest to purchaseTract 89.Henoted nothing prohibits the board from selling this and thereis no restriction on theplat.Headded this could besetting aprecedent.Mr. Loy had spoken with the engineer who hadadded concerns about drainage, improvements, and itwas noted the engineer needs to investigate beforeselling.Headded an appraisal willneed to bedonepriorto this.Headded theremay beapublic notice required. Mr. Loy would investigate.Mr. Summerset suggested having a workshop prior to moving forward. B. theoption to tablethis topicuntil next month.Discussion ensued on precedent, drainageissue, aneasement, possible mitigation issues and otherpossibilities.Ms. Bock asked about the workshopand developing a plan.TheBoard made the decision to table this topic until next month. Engineer – Public Facilities Report The Board requested the engineer attend the next meeting to discuss the issues with the sale of Tract 89. –Public Facilities Report Board requested theengineer attend the nextmeeting to discuss the issues with the sale of Tract 89. 4 May 21, 2025 Anabelle Island CDD 5 C. Manager 1. Report on the Number of Registered Voters (271) Ms. Giles stated the number of registered voters as of April 15th of this year was at 271. 2. Annual Form 1 Filing & Annual Ethics Training Ms. Giles reminded the board of the annual Form 1 no later than July 1, 2025 and annual filing of ethics training no later than December 31, 2025. D. Operations Manager Mr. Soriano reviewed there are numerous dead trees in the community, dead palms near the pool deck, the issues with the replacement process, dates for fence repairs, tree replacement issues, and costs. He added the last contact with the vendor was a few months ago. Mr. Summerset asked for a copy of the emails. Ms. Giles provided a reminder for the Board that the agreement for the landscape expires at the end of 2026. She noted at the beginning of the 2026 year there will need to be discussion. She added there will need to be an RFP process. She added it is below the threshold for a formal RFP, but Mr. Soriano likes to follow the formal process. This will be brought back to the board. Mr. Soriano addressed the trash from the construction sites and related issues. Mr. Oca added an email blast was sent out about alligator and wildlife issues. Mr. Soriano discussed the ponds, wildlife signage needed, amenity center location, insurance rates, liability on signage not posted, costs of signs, budget line item and funds are available. EIGHTH ORDER OF BUSINESS Supervisors Requests Mr. Summerset asked about email on entrance lighting. Comments were made on the issue for additional lights, and it was noted there is a light on the trees, but there is a sign that blocks the light. Mr. Summerset asked if the light or sign could be repositioned. The specifics were discussed on the lights, the tree, the sign the curb, reflectors, and the possibility of solar or commercial options. NINTH ORDER OF BUSINESS Audience Comments Resident (Julie Wagner) concerned about the status of the shade over the mailbox area. Mr. Soriano stated his had not heard the timeline for this project. May 21, 2025 Anabelle Island CDD 6 Resident (Jason Mitchell) commented on mulch around the trees is gone and the status of the contract. Mr. Soriano noted it was not included in this year’s contract, but they will look to see what’s included. Mulch was paid for separately. Possibility of planting grass to eliminate the need for mulch. Discussion of the unattractiveness of the neighborhood with the neglect and lack of mulch. They will look at the contingency line for additional mulch. Comments were made on the debris is still an issue, and a request was made to send email to Director of Operations on this issue. Comments were made on the poles on the property are still there. Another comment was made on speed limit sign blocked by trees and decision on how to move forward on this issue. Mr. Greene commented on the 14 dead trees issues and the replacements have not been done. Discussion was held on having pictures sent to staff. He added comments on the snake issues and pets being bit by snakes. TENTH ORDER OF BUSINESS Financial Statements as of April 30, 2025 Ms. Giles presented the financial statements as of April 30, 2025. ELEVENTH ORDER OF BUSINESS Check Register Ms. Giles presented the check register totaling $34,390.00. On MOTION by Ms. Bock, seconded by Mr. Gowens, with all in favor, the Check Register totaling $,34,390.000 was approved. A comment was made on public comments and having to come to meetings to provide input. It was noted comments can be provided by emails at any time. Mr. Soriano noted a survey could be done. Ms. Giles reminded the surveys are not required and are being generated by the residents. TWELFTH ORDER OF BUSINESS Next Scheduled Meeting – Wednesday, June 18, 2025 @ 2:00 p.m. Ms. Giles noted the next meeting is scheduled for June 18, 2025, at this location at 2:00 p.m. May 21, 2025 Anabelle Island CDD 7 THIRTEENTH ORDER OF BUSINESS Adjournment On MOTION by Mr. Summerset, seconded by Ms. Bock, with all in favor, the meeting was adjourned. Secretary/Assistant Secretary Chairman/Vice Chairman